The OeAD-WohnraumverwaltungsGmbH takes the protection of personal data very seriously. We will treat your personal data as confidential and according to the legal provisions regarding data protection. Here we want to inform you which personal data we collect when you visit our website and for which purposes we use it.
If you visit our website, the following information is processed:
- Our contact information
If you have questions or concerns about the processing or your personal information, please contact us at:
- General Information
Personal data is information which personally identifies you, such as your name, address and e-mail address. This does not include information that is not directly related to your person (e.g. favourite websites or number of users of a specific site).
- Data collection and data processing
Basically you can use our online services without disclosing your identity. If, however, you e.g. apply for an accommodation, fill out a contact form or use the online platform, we will ask you for your name and other personal information such as your e-mail address. It is up to you whether or not you provide this data. We will store your data on specially protected servers. Only a few specially authorised persons who are in charge of the technical, commercial or editorial support of the servers have access to this data.
- Purpose of the processing and the legal bases
We use your personal information for the following purposes and with the following legal bases:
• Processing requests and registration information for accommodation applications to perform pre-contract steps or to fulfil a contract on the basis of Article 6, par. 1, lit. b) of the General Data Protection Regulation (without information, offers for places in the residences cannot be made)
• Compatible subsequent use of personal information of the residents for customer care (information emails, newsletter, etc.) on the basis of Article 6, par. 1, lit. b) of the General Data Protection Regulation
• Processing personal information for student residence organisation (doorbell list, etc.) on the basis of Article 6, par. 1, lit. a of the General Data Protection Regulation
• Processing of personal information of prize draw contestants on the basis of Article 6, par. 1, lit. a) of the General Data Protection Regulation (consent)
- Recipient of the personal information
The data will, if it is necessary for the fulfilment of the contract, be passed on to the OeAD-GmbH, to the registration office of municipal district office, to the responsible dorm provider, to the university and to the provider of communication services in the student dorm.
- Storage period
Your personal information will only be stored by us for as long as necessary to achieve the purposes mentioned under point 4 and as permitted by applicable law. At any rate, we save your personal information as long as there are legal retention requirements in place or periods of limitation for potential legal claims have not yet expired.
Our website uses so-called cookies. These are small text files which are stored on your end device with the help of the browser. They do no damage.
If you do not want this, you can set your browser in such a way that no cookies are stored or you are informed about the placing of cookies and only permit these in particular cases.
• Web analysis
We have activated "_anonymizeIp()" for our website. With this extension, IP addresses are processed in an abbreviated form in order to prevent direct association with an individual. Due to the IP anonymization on this website, the IP addresses of users within the Member States of the European Union or within contracting states to the Agreement on the European Economic Area are first shortened by Google. Only in exceptional cases is the full IP address sent to a Google server in the USA and shortened there. The information collected through the use of Google Analytics on our website will be processed by Google as a service provider for the OeAD-Housing Office to analyze the use of the website in order to compile reports on the website activities and to provide additional services in connection with the use of the website and the Internet. The IP address transmitted by the user's browser in connection with Google Analytics will not be associated with other data held by Google. By visiting our website, the user declares his or her agreement to use of the data collected about the user in the above-mentioned manner and for the above-mentioned purpose. Users can prevent the saving of cookies by disabling this function in their browser software, but please note that users may in this case be unable to make full use of all functions of the website. In addition, users can prevent the collection of the data generated by the cookie and associated with their use of the website (incl. their IP address), the passing of this data to Google as service provider and the processing of this data by Google by downloading and installing the browser plugin available on the following page: https://tools.google.com/dlpage/gaoptout?hl=en